Al-Terra Job Board
Senior Administrative Assistant
Description
Job Description
Are you an organized, detail-oriented individual looking to join a thriving company? We are seeking a skilled Administrative Assistant to join our team. This role is integral to ensuring smooth operations across various departments. If you are proactive, efficient, and possess a strong ability to manage multiple tasks, we encourage you to apply.
Responsibilities
- Assist with Prime and Sub-Consultant Contracts: Support the managers with prime and sub-consultant contracts, including setting up DocuSign, contract execution, and tracking progress.
- Provide Support to our Geomatics Team: Offer administrative support to the Geomatics team by scheduling meetings, preparing reports, and assisting with project documentation.
- Manage Corporate Cell Phone Plan: Oversee and administer the corporate cell phone plan, including the procurement and distribution of devices, plan adjustments, and troubleshooting issues as they arise.
- Assist with Onboarding and Offboarding: Facilitate the onboarding process for new employees by preparing necessary documentation, coordinating orientation schedules, and ensuring smooth integration into the company. Similarly, participate with the offboarding process, including exit interviews and retrieval of company property.
- Assist with Sponsorships and Donations: Handle sponsorship and donation requests, maintain records of contributions, and coordinate with relevant parties to ensure proper acknowledgment and utilization of funds.
- Manage Sports, and Arts Tickets: Coordinate the procurement and distribution of sports tickets, and arts tickets. Maintain a calendar of events and ensure timely communication with employees regarding available opportunities.
- Daily Reception Responsibilities: Handle office supplies, maintenance, phone calls, and mail distribution to ensure smooth daily operations.
- Assist staff with travel arrangement.
Requirements
- Five to ten years of experience as an administrative assistant or in a similar role
- Excellent organizational and time-management skills
- Attention to detail and problem-solving abilities
- Proficiency in Microsoft Office Suite
Qualifications
- Strong written and verbal communication skills
- Ability to multitask and prioritize effectively
- Experience in managing corporate plans and contracts is a plus
- Experience in an engineering consulting firm is a definite asset
- Ability to pass background check
Working Conditions
- Full Time 40 hours per week
- Our team works primarily full-time from our office. This role is expected to be present at our Reception Desk during our office hours (8:00am to 5:00pm with an hour break at lunch).
Physical Requirements
- Ability to lift 25 pounds.
- Work at a desk for extended periods of time
Benefits
- Competitive Salary
- Paid overtime and bonus structure
- Competitive annual vacation package and employee flex time
- Professional Development with sustained support for continuing education and career development is available and encouraged for all team members. This program includes professional leave days for training purposes.
- Comprehensive extended benefits package that includes vision, dental, life insurance, a health care spending account and access to an Employee and Family Assistance Program
- Free onsite parking and gym facilities.
- Corporate cell phone plan
- A supportive and inclusive work environment with extra-curricular activities, an active social committee, company and professional events, and a wellness program.
About Al-Terra
Al-Terra is an Alberta-based engineering, landscape architecture, and geomatics firm that specializes in getting people where they need to go and creating places where they want to be. Our 100+ staff provide comprehensive engineering and consulting services to a diverse range of clients including municipalities, government agencies and private developers. Since 1976, we have provided highly trained, engaged staff who act as trusted partners in our clients' projects while cultivating strong relationships with the people and communities we serve.
Our Core Values
We are a company driven by core values. We are proud to embody these values with our colleagues, clients, and partners.
- We build on what has made us great.
- We cultivate exceptional professionals.
- We are authentic, we are intentional, we are fun.
- We provide superior service to build clients for life.
- We are compassionate citizens of our community.
How to Apply
Only applicants eligible to work in Canada will be considered.